Explain the paperless route
The current Magic Mirror offer uses QR photographs: guests scan a code to receive and save their pictures. Tell guests that this is the output before the event if that helps them prepare. This guide does not establish a particular app, file format, download expiry, instant-delivery guarantee or printed alternative.
See the sequence
Check the guest journey
| Step | What the organiser should discuss |
|---|---|
| Take part | How guests understand the chosen experience. |
| Access the photo | How the QR process is explained for the actual setup. |
| Save a copy | What instructions or practical help are available. |
| Share a picture | Guests choose what they share; agree event messaging. |
| Host collection | Confirm the separate full-folder recipient and delivery arrangement. |
Connect the setup to the venue
Working Wi-Fi is required at the operating location, along with necessary login details. Check the exact booth position with the venue and tell the team about sign-in screens or restricted access before booking. Do not assume that mobile coverage or power will replace that requirement. If the position changes, revisit the connection plan too.
Leave room for different preferences
Some guests may not want to use their phone, appear in a photograph or share an image afterwards. Discuss practical assistance and a clear optional participation arrangement. Do not promise a print, an alternative delivery channel or unlimited storage unless it is confirmed for the booking. Ask how any event-specific photo-access or onward-sharing questions will be handled through the agreed operator contact.