Define where the design should appear
Distinguish the image itself from a screen, a physical backdrop, props or event signage. These are different requests and may involve different suppliers. Explain the intended output first and ask what the proposed equipment supports. No custom photo template, overlay or branded booth treatment is an automatic inclusion in the published Mirror package.
Prepare an artwork handover
| Item | What to provide or confirm |
|---|---|
| Wording | Exact spelling, punctuation, event date and any message. |
| Logo or image | An approved source file and permission to use it. |
| Colour and style | Useful references, with flexibility for the supported output. |
| Placement | Which part of the experience should carry the design. |
| Approval | One person who can approve the final proof and record changes. |
Ask for the supplier’s actual requirements
Do not commission a finished design to guessed dimensions or send a screenshot as a supposedly print-ready file. Ask for the accepted format, layout area and proof process for the actual output. Confirm any artwork charge and required handover date in the quotation. Technical specifications and revision allowances are not published as standard inclusions here.
Check the proof as a guest would
Read names and dates at the size in which they will be seen. Check that the message does not cover the important part of a picture, and that a business logo is the approved version. Keep a record of the final agreed proof. The local planning tool does not submit artwork or confirm that a design can be produced.