Give the booth one clear job
A staff celebration, client reception and public-facing activity can need different outputs and approvals. Decide whether the priority is an enjoyable shared moment, a particular still image or a video experience. Do not assume a booth includes lead capture, analytics, a competition system or marketing consent. None of those services is offered through this preview.
Bring the right decisions together
| Brief item | What to decide |
|---|---|
| Audience and programme | Who attends, when they arrive and when they can participate. |
| Output | Still photographs or requested video, and the intended use afterwards. |
| Branding | Exact requested artwork and what the equipment can support. |
| Approval | Who signs off the quotation, artwork and event arrangement. |
| Photo handling | The host recipient and any proposed onward use. |
| Venue handover | Access, position, suitable power and connection arrangements. |
Separate artwork approval from event approval
The person approving a logo may not be the person confirming the equipment or the operating period. Name the relevant decision-makers internally and give the team one clear event contact. Use approved brand files and record the final wording. Requested branded output, backdrops and themed props need confirmation and pricing; they are not assumed inclusions.
Finish with an actionable proposal
Ask for the format, exact equipment, output, useful hours, setup, assistance arrangements and complete price in the written quotation. Agree whether any marketing use of images is intended and how the business will manage that with its guests. A shared folder does not itself supply permission for advertising use. No named corporate customers or results are implied by the gallery inspiration.