Mark what changes and what stays
List the furniture, catering equipment, entertainment and decorative items that move during the changeover. Put the proposed booth position on the same plan. A position available during the meal may become a dance-floor approach later; a background may move with a display. Raise those changes before the booth and its useful operating window are agreed.
See the sequence
Assign each handover
| Point in the programme | Decision to record |
|---|---|
| Before guest arrival | When the position and delivery route become available. |
| During the meal or ceremony | Whether the area is accessible and whether setup would conflict with activity. |
| Room turnaround | Who coordinates the change and which routes remain available. |
| Operating start | When the complete agreed booth setup can be used. |
| Collection | Which exit is available and who provides access. |
Do not assume equipment can simply move
Any relocation needs agreement for the actual equipment, access, power, connection and service. Ask whether a move can be accommodated and how it affects the quotation and useful operating time. Guests, decorators or venue staff should not move the booth on an informal assumption. A second position also needs its own footprint and guest-route check.
Choose useful hours after the room plan
The published Mirror options are two, three and four hours; other formats have their own quoted arrangement. An interval when guests cannot reach the booth is worth discussing before you choose the package. Ask the written proposal to make setup, operating start and finish, any agreed move and collection responsibilities clear. No standard changeover time is promised here.