Follow the route an equipment delivery will use
The entrance used by guests may be different from the supplier entrance. Ask the venue for its loading instructions and follow the route to the proposed booth position. Record doors, corridors, changes of level, lifts and access restrictions. Ask the team to confirm the route for the exact equipment rather than deciding from a general photograph.
Make a useful access note
| Detail | Information to pass on |
|---|---|
| Arrival point | Correct entrance and any venue sign-in instructions. |
| Unloading | Where unloading can take place and what restrictions apply. |
| Inside route | Relevant doors, steps, lifts or narrow turns. |
| Room availability | When equipment can reach the final position. |
| Departure | Collection access, locked doors and the event contact. |
Make photographs informative
If requested through an agreed contact route, a general view of the loading point or route can help explain a restriction. Avoid including unrelated guests, private documents or access credentials. A photograph cannot confirm whether equipment fits or whether a lift may be used. Measurements or a venue discussion may still be required for the actual booking.
Align access with the operating window
Delivery and setup are included during the selected time frame in the published Mirror offer, with the schedule agreed in the quotation. Do not assume an unlimited early arrival, a fixed setup duration or overnight storage. If a room changeover or curfew affects access, include it in the brief before choosing the useful booth hours.